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Policy Appendix B: Board Annual Work Plan

Board Annual Work Plan 2024-2025

August 26, 2024

Organizational Meeting

  • Oath of Office (in Election Year Only)
  • Election of Chair & Vice-Chair
  • Review/Sign Board Policy 4 - Trustee Code of Conduct
  • Establish/ Reaffirm Dates, Time, Location and Format of Board Meetings
  • Trustee Compensation
  • Complete/Update Disclosure of Information Form
  • Annual Board Photograph

Regular Meeting

  • HR Monthly Report (June) (closed meeting) - Associate Superintendent People Services
  • Monthly Board Reports – Operations Summary – Secretary-Treasurer (June/July)
  • Expulsion/Suspension Report (closed meeting)
  • Review and Approve Board Annual Work Plan
  • Trustee Professional Development Plan
  • Initial Committee Meeting Dates Discussion

September 18, 2024

Caucus

  • Superintendent's PGP
  • Superintendent Evaluation Planning
  • Board Evaluation Planning
  • Preliminary Enrollment and Staffing Discussion
  • Board Evaluation Goals Review
  • Work Plan Review
  • Engagement/Advocacy Plan
  • Ward Boundary Review (every fourth year, to be completed the year before election)
  • School Tours Date Selection (first year of term)
  • Policy Schedule
  • ASBA Emergent Position Statement Submission Discussion

October 2, 2024

Regular Board Meeting

  • Monthly Board Report – Operations Summary – Secretary-Treasurer (August)
  • HR Monthly Report (August) - Associate Superintendent - People Services (closed meeting)
  • Summer School Accountability Report – Director of Curriculum (7-12)
  • Review of Quarterly Budget Report (Q3) – Secretary-Treasurer
  • Annual School Fees Report 2023-2024
  • Board Priorities
  • Transportation Update - Director of Transportation
  • Student Advisory Council Date Selection
  • Review Zone 2/3 PSBAA general meeting documents
  • Board Retreat Date Selection
  • School Council Regional Meetings Date Selection

October 23, 2024

Regular Board Meeting

  • Annual HR Accountability Report - Associate Superintendent People Services (closed meeting)
  • HR Monthly Report (September) - Associate Superintendent People Services (closed meeting)
  • September 30th Enrolment Report – Superintendent
  • Out of School Care Accountability Report – Associate Superintendent People Services
  • Student Advisory Council Update - Superintendent
  • School Council Regional Meetings Date Selection
  • Monthly Board Report - Operations Summary - Secretary-Treasurer (September)
  • Remembrance Day
  • Review of ASBA Position Statements

November 13, 2024

Caucus

  • Review of Draft Audited Financial Statements (if available)
  • Draft Annual Education Results Report (AERR) – Superintendent
  • Board Evaluation Goals Review
  • Work Plan Review
  • Student Advisory Council Planning
  • Board/Admin School Plan Meeting Scheduling/Planning
  • Board Accountability Reports Analysis (to be completed the 2nd year of every term)
  • Other Board Activities
    • Support Staff/Board Liaison Committee Meeting
    • Board Orientation (election year)

November 27, 2024

Regular Board Meeting

  • Final Review of Audited Financial Statements and Audit Management Letter (Closed Meeting)
  • HR Monthly Report (October) – Associate Superintendent People Services (Closed Meeting)
  • Final Board Approval of Annual Education Results Report (AERR) – Superintendent
  • Required Alberta Education Assurance Measures - Superintendent
  • Monthly Board Report – Operations Summary – Secretary-Treasurer (October)
  • Approval of Audited Financial Statements – Secretary-Treasurer
  • Christmas Concerts
  • Student Achievement/Scholarship Accountability Report – Directors of Curriculum
  • 2022-2023 School Council Reports
  • Other Board Activities:
    • Teacher/Board Liaison Committee Meeting

December 11, 2024 Caucus/Regular

Caucus

  • 2025-2026 Board Meeting Schedule (Draft)
  • Communications Plan

Regular

  • HR Monthly Report (November) - Associate Superintendent - People Services (closed meeting)
  • Annual Transportation Department Accountability Report - Director of Transportation
  • Annual Report on RFPs/RFQs - Secretary-Treasurer
  • Annual Facilities Department Accountability Report - Director of Facilities
  • Staff Wellness Accountability Report - Director of People Services
  • Occupational Health and Safety Annual Accountability Report - Associate Superintendent - Curriculum and Programming

January 15, 2025

Regular Board Meeting

  • HR Monthly Report (December) – Associate Superintendent People Services (closed meeting)
  • Monthly Board Report – Operations Summary – Secretary-Treasurer (November & December)
  • Inclusive Education Accountability Report - Director of Inclusive Education 
  • Honouring Spirit Nominations - due ?
  • ASBA Friends of Education - due ?
  • ASBA Edwin Parr - due ?
  • NLPS Student Awards - deadline April 15
  • Student Advisory Date Selection

February 5, 2025

Caucus

  • Review Board Motions
  • Superintendent's PGP
  • Endorsement of Budget Assumptions
  • Board Evaluation Goals Review
  • Work Plan Review
  • Board Orientation Planning Discussion (prior to election year)

February 26, 2025

Regular Board Meeting

  • HR Monthly Report (January) – Associate Superintendent People Services (closed meeting)
  • Monthly Board Report – Operations Summary (December & January)  – Secretary-Treasurer
  • Review of Quarterly Budget Report (Q1) – Secretary-Treasurer 
  • Approval of Next School Year’s Calendar – Director of People Services
  • Approval in Principle of Draft Calendars for Future Years – Director of People Services
  • Approval of 2025-2026 Board Meeting Schedule
  • Submission of 2025 Edwin Parr Teacher Award Nomination (ASBA) - Director of People Services (Deadline: TBD)
  • PSBAA Advancing Association Business and Initiatives - due TBD
  • PSBAA Dick Baker Legacy Award - due TBD
  • PSBAA Promoting and Advancing the Calls to Action of the Truth and Reconciliation Commissions of Canada in relation to education - due TBD
  • PSBAA Special Contribution to Public Education - due TBD
  • ASCA Conference
  • Expulsion/Suspension Report

March 12, 2025

Regular Board Meeting

  • HR Monthly Report (February) – Associate Superintendent People Services (closed meeting)
  • Monthly Board Report – Operations Summary – Secretary-Treasurer (February)
  • FNMI Accountability Report – Associate Superintendent - People Services
  • Transportation Update – Director of Transportation
  • Review of Draft Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer
  • ASBA/PSBAA Position Statement Reminder

March 26, 2025

Regular Board Meeting - Virtual Half-Day

  • Provincial Budget (if released) - Secretary-Treasurer
  • Approval of Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer
  • NLPS Financial Reporting Profile - Secretary-Treasurer

April 9, 2025

Caucus

  • Review Trustee Budget
  • Student Advisory Council Planning
  • Other Board Activities
    • Board Retreat 
    • Board/Superintendent Evaluation

April 30, 2025

Regular Board Meeting

  • HR Monthly Report (March) – Associate Superintendent People Services (closed meeting)
  • Appointment - 2025 Edwin Parr Teacher Award Nominee
  • Monthly Board Report - Operations Summary - Secretary-Treasurer (March)
  • Review of Quarterly Budget Report (Q2) – Secretary-Treasurer (closed meeting)
  • Review of Division Priorities - Superintendent 

May 14, 2025

Caucus

  • Draft 3-Year Plan - Superintendent
  • Division Priorities 
  • Review Draft Budget and Formula
  • Finalize Trustee Budget - Secretary-Treasurer
  • Board Evaluation Goals Review
  • Work Plan Review
  • Policy 22 Review
  • Review ASBA and PSBAA General Meeting Documents and Position Statements

May 28, 2025

Regular Board Meeting

  • Enhanced Programming Year-End Accountability Report - Director of Curriculum (7-12)
  • Locally Developed Courses (LDC) Approval - Director of Curriculum (7-12)
  • Transportation Fees Approval
  • HR Monthly Report (April) – Associate Superintendent People Services (closed meeting)
  • Monthly Board Report – Operations Summary (April) – Secretary-Treasurer 
  • Approval of Budget – Secretary-Treasurer 
  • Approval of 3-Year Plan - Superintendent
  • Bus Contractor Rate Approval
  • Other Board Activities:
    • Staff Recognition Night
    • Board/Parent Council Chair Supper Meeting
    • Board/Student Conference

June 11, 2025

Caucus 

  • Review Board Motions
  • Superintendent's PGP

June 25, 2025

Regular Board Meeting

  • HR Monthly Report (May) – Associate Superintendent People Services (closed meeting)
  • Annual Insurance Summary – Secretary-Treasurer
  • Review 2024-2025 Board Annual Work Plan
  • Submission of 2024 Honorary Life Membership Award, School Board Innovation and Excellence, Community Engagement Award (ASBA)
  • Technology Accountability Report – Director of ET/IT
  • Facilities Update / Summer Plans – Director of Facilities
  • Monthly Board Report – Operations Summary (May) – Secretary-Treasurer
  • Establishment of Committees and Membership Selection

Other Dates to be Scheduled 

  • Joint Board/School Admin Meeting (Dec/Jan) 
  • Meeting with ATA Local #15 President
  • ATA Suppers

Provincial Obligations

  • PSBAA AGM (Oct. 19-20, 2023)/ SGM (May 30-June 1, 2024)
  • ASBA FGM (Nov. 19-21, 2023)/ SGM (June 3-4, 2024)

To be added

  • Superintendent Compensation
  • PSBAA Proposed Budget Statements/Positions Statements Review before AGM 
  • ASBA Proposed Budget Statements/Position Statements Review before SGM
  • Board/Superintendent Evaluations