Board Annual Work Plan 2024-2025

August 26, 2024

Organizational Meeting

• Oath of Office (in Election Year Only)
• Election of Chair & Vice-Chair
• Review/Sign Board Policy 4 - Trustee Code of Conduct
• Establish/ Reaffirm Dates, Time, Location and Format of Board Meetings
• Trustee Compensation
• Complete/Update Disclosure of Information Form
• Annual Board Photograph

Regular Meeting

• HR Monthly Report (June) (closed meeting) - Associate Superintendent People Services
• Monthly Board Reports – Operations Summary – Secretary-Treasurer (June/July)
• Expulsion/Suspension Report (closed meeting)
• Review and Approve Board Annual Work Plan
• Trustee Professional Development Plan
• Initial Committee Meeting Dates Discussion

September 18, 2024

Caucus

• Superintendent's PGP
• Superintendent Evaluation Planning
• Board Evaluation Planning
• Preliminary Enrollment and Staffing Discussion
• Board Evaluation Goals Review
• Work Plan Review
• Engagement/Advocacy Plan
• Ward Boundary Review (every fourth year, to be completed the year before election)
• School Tours Date Selection (first year of term)
• Policy Schedule
• ASBA Emergent Position Statement Submission Discussion

October 2, 2024

Regular Board Meeting

• Monthly Board Report – Operations Summary – Secretary-Treasurer (August)
• HR Monthly Report (August) - Associate Superintendent - People Services (closed meeting)
• Summer School Accountability Report – Director of Curriculum (7-12)
• Review of Quarterly Budget Report (Q3) – Secretary-Treasurer
• Annual School Fees Report 2023-2024
• Board Priorities
• Transportation Update - Director of Transportation
• Student Advisory Council Date Selection
• Review Zone 2/3 PSBAA general meeting documents
• Board Retreat Date Selection
• School Council Regional Meetings Date Selection

October 23, 2024

Regular Board Meeting

• Annual HR Accountability Report - Associate Superintendent People Services (closed meeting)
• HR Monthly Report (September) - Associate Superintendent People Services (closed meeting)
• September 30th Enrolment Report – Superintendent
• Out of School Care Accountability Report – Associate Superintendent People Services
• Student Advisory Council Update - Superintendent
• School Council Regional Meetings Date Selection
• Monthly Board Report - Operations Summary - Secretary-Treasurer (September)
• Remembrance Day
• Review of ASBA Position Statements

November 13, 2024

Caucus

• Review of Draft Audited Financial Statements (if available)
• Draft Annual Education Results Report (AERR) – Superintendent
• Board Evaluation Goals Review
• Work Plan Review
• Student Advisory Council Planning
• Board/Admin School Plan Meeting Scheduling/Planning
• Board Accountability Reports Analysis (to be completed the 2nd year of every term)
• Other Board Activities
  • Support Staff/Board Liaison Committee Meeting
  • Board Orientation (election year)

November 27, 2024

Regular Board Meeting

• Final Review of Audited Financial Statements and Audit Management Letter (Closed Meeting)
• HR Monthly Report (October) – Associate Superintendent People Services (Closed Meeting)
• Final Board Approval of Annual Education Results Report (AERR) – Superintendent
• Required Alberta Education Assurance Measures - Superintendent
• Monthly Board Report – Operations Summary – Secretary-Treasurer (October)
• Approval of Audited Financial Statements – Secretary-Treasurer
• Christmas Concerts
• Student Achievement/Scholarship Accountability Report – Directors of Curriculum
• 2022-2023 School Council Reports
• Other Board Activities:
  • Teacher/Board Liaison Committee Meeting

December 11, 2024 Caucus/Regular

Caucus

• 2025-2026 Board Meeting Schedule (Draft)
• Communications Plan

Regular

• HR Monthly Report (November) - Associate Superintendent - People Services (closed meeting)
• Annual Transportation Department Accountability Report - Director of Transportation
• Annual Report on RFPs/RFQs - Secretary-Treasurer
• Annual Facilities Department Accountability Report - Director of Facilities
• Staff Wellness Accountability Report - Director of People Services
• Occupational Health and Safety Annual Accountability Report - Associate Superintendent - Curriculum and Programming

January 15, 2025

Regular Board Meeting

• HR Monthly Report (December) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary – Secretary-Treasurer (November & December)
• Inclusive Education Accountability Report - Director of Inclusive Education 
• Honouring Spirit Nominations - due ?
• ASBA Friends of Education - due ?
• ASBA Edwin Parr - due ?
• NLPS Student Awards - deadline April 15
• Student Advisory Date Selection

February 5, 2025

Caucus

• Review Board Motions
• Superintendent's PGP
• Endorsement of Budget Assumptions
• Board Evaluation Goals Review
• Work Plan Review
• Board Orientation Planning Discussion (prior to election year)

February 26, 2025

Regular Board Meeting

• HR Monthly Report (January) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary (December & January)  – Secretary-Treasurer
• Review of Quarterly Budget Report (Q1) – Secretary-Treasurer 
• Approval of Next School Year’s Calendar – Director of People Services
• Approval in Principle of Draft Calendars for Future Years – Director of People Services
• Approval of 2025-2026 Board Meeting Schedule
• Submission of 2025 Edwin Parr Teacher Award Nomination (ASBA) - Director of People Services (Deadline: TBD)
• PSBAA Advancing Association Business and Initiatives - due TBD
• PSBAA Dick Baker Legacy Award - due TBD
• PSBAA Promoting and Advancing the Calls to Action of the Truth and Reconciliation Commissions of Canada in relation to education - due TBD
• PSBAA Special Contribution to Public Education - due TBD
• ASCA Conference
• Expulsion/Suspension Report

March 12, 2025

Regular Board Meeting

• HR Monthly Report (February) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary – Secretary-Treasurer (February)
• FNMI Accountability Report – Associate Superintendent - People Services
• Transportation Update – Director of Transportation
• Review of Draft Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer
• ASBA/PSBAA Position Statement Reminder

March 26, 2025

Regular Board Meeting - Virtual Half-Day

• Provincial Budget (if released) - Secretary-Treasurer
• Approval of Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer
• NLPS Financial Reporting Profile - Secretary-Treasurer

April 9, 2025

Caucus

• Review Trustee Budget
• Student Advisory Council Planning
• Other Board Activities
  • Board Retreat 
  • Board/Superintendent Evaluation

April 30, 2025

Regular Board Meeting

• HR Monthly Report (March) – Associate Superintendent People Services (closed meeting)
• Appointment - 2025 Edwin Parr Teacher Award Nominee
• Monthly Board Report - Operations Summary - Secretary-Treasurer (March)
• Review of Quarterly Budget Report (Q2) – Secretary-Treasurer (closed meeting)
• Review of Division Priorities - Superintendent 

May 14, 2025

Caucus

• Draft 3-Year Plan - Superintendent
• Division Priorities 
• Review Draft Budget and Formula
• Finalize Trustee Budget - Secretary-Treasurer
• Board Evaluation Goals Review
• Work Plan Review
• Policy 22 Review
• Review ASBA and PSBAA General Meeting Documents and Position Statements

May 28, 2025

Regular Board Meeting

• Enhanced Programming Year-End Accountability Report - Director of Curriculum (7-12)
• Locally Developed Courses (LDC) Approval - Director of Curriculum (7-12)
• Transportation Fees Approval
• HR Monthly Report (April) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary (April) – Secretary-Treasurer 
• Approval of Budget – Secretary-Treasurer 
• Approval of 3-Year Plan - Superintendent
• Bus Contractor Rate Approval
• Other Board Activities:
  • Staff Recognition Night
  • Board/Parent Council Chair Supper Meeting
  • Board/Student Conference

June 11, 2025

Caucus 

• Review Board Motions
• Superintendent's PGP

June 25, 2025

Regular Board Meeting

• HR Monthly Report (May) – Associate Superintendent People Services (closed meeting)
• Annual Insurance Summary – Secretary-Treasurer
• Review 2024-2025 Board Annual Work Plan
• Submission of 2024 Honorary Life Membership Award, School Board Innovation and Excellence, Community Engagement Award (ASBA)
• Technology Accountability Report – Director of ET/IT
• Facilities Update / Summer Plans – Director of Facilities
• Monthly Board Report – Operations Summary (May) – Secretary-Treasurer
• Establishment of Committees and Membership Selection

Other Dates to be Scheduled 

• Joint Board/School Admin Meeting (Dec/Jan) 
• Meeting with ATA Local #15 President
• ATA Suppers

Provincial Obligations

• PSBAA AGM (Oct. 19-20, 2023)/ SGM (May 30-June 1, 2024)
• ASBA FGM (Nov. 19-21, 2023)/ SGM (June 3-4, 2024)

To be added

• Superintendent Compensation
• PSBAA Proposed Budget Statements/Positions Statements Review before AGM 
• ASBA Proposed Budget Statements/Position Statements Review before SGM
• Board/Superintendent Evaluations