Board Annual Work Plan 2023-2024

August 28, 2023

Organizational Meeting

• Oath of Office (in Election Year Only)
• Election of Chair & Vice-Chair
• Review/Sign Board Policy 4 - Trustee Code of Ethics
• Establish/ Reaffirm Dates, Time, Location and Format of Board Meetings
• Establishment of Committees & Membership Selection
• Trustee Compensation
• Complete/Update Disclosure of Information Form
• Annual Board Photograph

Regular Meeting

• HR Monthly Report (June) (closed meeting) - Associate Superintendent People Services
• Monthly Board Reports – Operations Summary – Secretary-Treasurer (June/July).
• Review and Approve Board Annual Work Plan.
• Trustee Professional Development Plan
• ASBA/PSBAA Position Statement Reminder

September 20, 2023

Caucus

• Superintendent's PGP
• Superintendent Evaluation Planning
• Board Evaluation Planning
• Preliminary Enrollment and Staffing Discussion
• Board Evaluation Goals Review
• Work Plan Review
• Engagement/Advocacy Plan
• Ward Boundary Review (every fourth year, to be completed the year before election)
• School Tours Date Selection (first year of term)
• Policy Schedule
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action

October 4, 2023

Regular Board Meeting

• Monthly Board Report – Operations Summary – Secretary-Treasurer (August)
• Summer School Accountability Report – Director of Curriculum (7-12)
• Review of Quarterly Budget Report (Q3) – Secretary-Treasurer
• Annual School Fees Report 2022-2023
• Board Priorities
• Transportation Update - Director of Transportation

October 25, 2023

Regular Board Meeting

• Annual HR Accountability Report - Associate Superintendent People Services (closed meeting)
• HR Monthly Report (September) - Associate Superintendent People Services (closed meeting)
• September 30th Enrolment Report – Superintendent
• Out of School Care Accountability Report – Associate Superintendent People Services
• Student Advisory Council Update - Superintendent
• School Council Regional Meetings Date Selection
• Monthly Board Report - Operations Summary - Secretary-Treasurer (September)
• Remembrance Day
• Review of ASBA Position Statements

November 15, 2023

Caucus

• Review of Draft Audited Financial Statements (if available)
• Draft Annual Education Results Report (AERR) – Superintendent
• Board Evaluation Goals Review
• Work Plan Review
• Standing Items:
  • Policy
  • Student Achievement
    • Review of PATs and PDEs if available
  • Political Action
• Other Board Activities:
  • Support Staff/Board Liaison Committee Meeting
  • Board Orientation (election year) 

November 29, 2023

Regular Board Meeting

• Final Review of Audited Financial Statements and Audit Management Letter (Closed Meeting)
• HR Monthly Report (October) – Associate Superintendent People Services (Closed Meeting)
• Final Board Approval of Annual Education Results Report (AERR) – Superintendent
• Required Alverta Education Assurance Measures - Superintendent
• Monthly Board Report – Operations Summary – Secretary-Treasurer (October)
• Approval of Audited Financial Statements – Secretary-Treasurer
• Fall Budget Update - Secretary-Treasurer
• Christmas Concerts
• Student Achievement/Scholarship Accountability Report – Directors of Curriculum (K-6/7-12)
• 2022-2023 School Council Reports
• Board Retreat Date Selection
• Annual Facilities Accountability Report - Director of Facilities
• Staff Wellness Accountability Report - Director of People Services
• Occupational Health and Safety Annual Accountability Report - Director of People Services
• Other Board Activities:
  • Teacher/Board Liaison Committee Meeting

December 13, 2023

Caucus

• 2024-2025 Board Meeting Schedule (Draft)
• Superintendent Roles and Responsibilities Policy 12
• Communications Plan
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action

January 17, 2023

Regular Board Meeting

• Annual Transportation Department Accountability Report – Director of Transportation
• Annual Report on RFPs/RFQs – Secretary-Treasurer
• HR Monthly Report (November & December) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary – Secretary-Treasurer (November & December)
• Inclusive Education Accountability Report - Director of Inclusive Education 

February 7, 2024

Caucus

• Review Board Motions
• Superintendent's PGP
• Board Evaluation Goals Review
• Work Plan Review
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action

February 28, 2024

Regular Board Meeting

• HR Monthly Report (January) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary (January)  – Secretary-Treasurer
• Review of Quarterly Budget Report (Q1) – Secretary-Treasurer (closed meeting)
• Approval of Next School Year’s Calendar – Director of People Services
• Approval in Principle of Draft Calendars for Future Years – Director of People Services
• Approval of 2024-2025 Board Meeting Schedule
• Submission of 2024 Edwin Parr Teacher Award Nomination (ASBA) - Director of People Services
• Submission of 2024 Friends of Education Award Nomination (ASBA)
• ASCA Conference

March 20, 2024

Regular Board Meeting

• HR Monthly Report (February) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary – Secretary-Treasurer (February)
• FNMI Accountability Report – Associate Superintendent -People Services
• Transportation Update – Director of Transportation
• Review of Draft Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer

March 27, 2024

Regular Board Meeting - Virtual Half-Day

• Provincial Budget (if released) - Secretary-Treasurer
• Approval of Three-Year Capital Plan / 10-Year Facility Plan – Secretary-Treasurer
• NLPS Financial Reporting Profile - Secretary-Treasurer

April 17, 2024

Caucus

• Endorsement of Budget Assumptions
• Review Trustee Budget
• Policy Review
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action
• Other Board Activities
  • Board Retreat - March 15-16, 2023
  • Board/Superintendent Evaluation - April 17, 2023

May 1, 2024

Regular Board Meeting

• HR Monthly Report (March) – Associate Superintendent People Services (closed meeting)
• Appointment - 2024 Edwin Parr Teacher Award Nominee
• Monthly Board Report - Operations Summary - Secretary-Treasurer (March)
• Submission of 2024 Zone Appreciation Award Nomination (ASBA)
• Review of Quarterly Budget Report (Q2) – Secretary-Treasurer (closed meeting)
• Review of Division Priorities - Superintendent 

May 15, 2024

Caucus

• Draft 3-Year Plan - Superintendent
• Division Priorities 
• Review Draft Budget and Formula (closed meeting)
• Finalize Trustee Budget - Secretary-Treasurer
• Board Evaluation Goals Review
• Work Plan Review
• Policy 22 Review
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action

May 29, 2024

Regular Board Meeting

• Enhanced Programming Year-End Accountability Report - Director of Curriculum (7-12)
• Locally Developed Courses (LDC) Approval - Director of Curriculum (7-12)
• Transportation Fees Approval
• HR Monthly Report (April) – Associate Superintendent People Services (closed meeting)
• Monthly Board Report – Operations Summary (April) – Secretary-Treasurer 
• Approval of Budget – Secretary-Treasurer 
• Approval of 3-Year Plan - Superintendent
• Bus Contractor Rate Approval
• Other Board Activities:
  • Staff Recognition Night
  • Board/Parent Council Chair Supper Meeting
  • Board/Student Conference

June 12, 2024

Caucus 

• Review Board Motions
• Superintendent's PGP
• Standing Items:
  • Policy
  • Student Achievement
  • Political Action

June 24, 2024

Regular Board Meeting

• HR Monthly Report (May) – Associate Superintendent People Services (closed meeting)
• Annual Insurance Summary – Secretary-Treasurer
• Review 2024-2025 Board Annual Work Plan
• Submission of 2024 Honorary Life Membership Award, School Board Innovation and Excellence, Community Engagement Award (ASBA)
• Technology Accountability Report – Director of ET/IT
• Facilities Update / Summer Plans – Director of Facilities
• Monthly Board Report – Operations Summary (May) – Secretary-Treasurer

Other Dates to be Scheduled 

• Joint Board/School Admin Meeting (Dec/Jan) - 1 meeting 
• Regional School Council Meetings
• Meetings with other School Divisions
• Board Retreat
• School/Facility Tours
• Meetings with Municipally Elected Officials
• Meeting with ATA Local #15 President
• Student Advisory Council to the Board

Provincial Obligations

• PSBAA AGM (Oct. 19-20, 2023)/ SGM (May 30-June 1, 2024)
• ASBA FGM (Nov. 19-21, 2023)/ SGM (June 3-4, 2024)

To be added

• Superintendent Compensation
• PSBAA Proposed Budget Statements/Positions Statements Review before AGM 
• ASBA Proposed Budget Statements/Position Statements Review before SGM